HORSE TRIALS ORGANISATIONAL CHECK LIST

DRESSAGE.

Judge
Pencillers
Marshall
Gear check
Time sheet for Marshall & gear Check
Arenas - flat

- Adequate space between.
- Letters 0.5m from surrounding fence

Warm up area
Runners to take score sheets to judge
Copies of tests for judging
Copy of draw for Judge
Bells/whistles
Stop watches for timing resistance
Catering for Judges/ Pencillers/ Officials
Emergency Services - Doctors, Vets, Ambulance
Farrier

CROSSCOUNTRY

Jump Judges
Crash Crew & suitable vehicles
Timekeepers
Pencillers for timekeepers
Marshall
Gear Check
Crowd Control
Runners to collect Jump Judge & Timekeeper sheets
Person in Absolute control (i.e. Chief Judge)
Vet at end of Cross-Country
Flying Loo
Vet Services on Course
Horse Ambulance - Injured horse- Removal of carcass
Screens and tarpaulins for injured horse destruction
Briefings of
1. Jump Judges
2. Timekeepers
3. Crowd Control
4. Emergency Services
Stopping procedure - fence broken, horse/ rider blocking course etc.
Emergency Services - Medical Ambulance, St John
Farrier
Communications
Equipment - clipboards, flags, whistles etc.
Stopwatches, judging sheets. Chronometers
Disaster Plan

a) Destruction of severely injured horse(s)
b) Competitor fatality

Official plan of course
Bunting & roping of course
Catering for Officials
Timetable - interval between horses
Warm up/-marshalling area
Flagging of practice fence
Starting box
Flagging, numbering & colour indicators on obstacles
Veterinary enclosure
Accreditor to Approve course before open to competitors

SHOW JUMPING

Judges
Course designer
Timekeeper
Penciller
Marshall
Gear Check
Arena Party (pick up rails etc.)
Runners to take scores to scorers
Show jumping obstacles
Replacement equipment
Flags and numbers
Adequate warm up area and practice obstacles, correctly flagged
Showjumping arena enclosed
Plan of course
Start/ Finish correctly marked and correct distance from obstacles
Course measured and Optimum Time calculated
Equipment - stopwatches, scoresheets, rules, bells
Judging box
Approval of course by Accreditor prior to walking by competitors
Emergency Services - Doctor, Vet, Ambulance
Farrier

SECRETARIAL

Entries - taking and processing entries, placing horses in sections. Information to competitors (draw etc.) withdrawals, final timetable.
Organisers to possess the current rules PCAV and E.F.A.
Back numbers for competitors
Prizes & ribbons
Housing
Posting of Official course plan
Checking Grading cards
Protest procedure
Program
Stabling
Presentations

SCORING
Chief scorer
Adequate personnel to assist
Housing
Scoreboards
Score chaser (to sort out queries)

GROUNDS
General layout of all Facilities
Loos
Parking (ability to extricate vehicles in the wet)
Gatekeepers & parking attendants
Rubbish bins
Water

CATERING
Housing.
Food
Facilities - power, urns etc.
Packed lunches
Looking after Jump Judges until protest time has elapsed